Last updated: 10 November 2026
This Privacy Policy explains how SMART SOLUTIONS processes personal data in connection with the website smartsolutions.finance, contact enquiries and related business correspondence.
1. Data controller
The controller of your personal data is:
Smart Solutions - Julien Boiseau
ul. Polna 4, 55-002 Gajków, Poland
PL8971759370
E-mail: contact@smartsolutions.finance
2. Personal data we process
When you contact SMART SOLUTIONS through the website, we may process:
- your name and surname;
- your business email address;
- the name of your company or organisation;
- your telephone number, if you choose to provide it;
- the content of your message;
- information contained in subsequent correspondence.
The website and hosting infrastructure may also process limited technical information necessary to operate and secure the website, such as IP address, date and time of access, requested URL, browser or device information and server logs.
3. Purposes and legal bases
Personal data may be processed for the following purposes:
Responding to enquiries and discussing potential services — where your enquiry concerns a possible engagement, processing is necessary to take steps at your request before entering into a contract, under Article 6(1)(b) GDPR.
Business correspondence — where Article 6(1)(b) does not apply, we may process information on the basis of our legitimate interest in communicating with prospective clients, partners and other business contacts, under Article 6(1)(f) GDPR.
Operating and securing the website — limited technical information may be processed on the basis of our legitimate interest in maintaining the security, availability and correct functioning of the website, under Article 6(1)(f) GDPR.
Compliance with legal obligations — information may also be processed where necessary to comply with applicable legal obligations, under Article 6(1)(c) GDPR.
Data submitted through the contact form is not used for automated marketing or newsletters unless you separately request or agree to such communication.
4. Is providing the data mandatory?
Providing personal data is voluntary.
Your name, email address and message are necessary for us to respond to an enquiry submitted through the contact form. If you do not provide this information, we may not be able to process or respond to your request.
Providing your company name and telephone number is optional.
5. Recipients and service providers
Personal data may be processed by service providers used to operate the website and business email, in particular:
- Google Workspace, used for business email and correspondence;
- OVHcloud, used for website hosting and related technical infrastructure.
These providers process data under their own contractual and data-protection arrangements.
Personal data may also be disclosed where required by law or to professional advisers where this is necessary to establish, exercise or defend legal claims.
We do not sell personal data.otection Office (Prezes Urzędu Ochrony Danych Osobowych — UODO)
Website: https://uodo.gov.pl
6. International data transfers
Some technology providers or their subprocessors may process information outside the European Economic Area.
Where personal data is transferred outside the EEA, the transfer will be carried out in accordance with Chapter V of the GDPR, using an applicable legal mechanism such as an adequacy decision, Standard Contractual Clauses or another safeguard recognised under the GDPR.
You may contact us at contact@smartsolutions.finance if you would like further information about safeguards applicable to a particular transfer.
7. Retention
If an enquiry does not result in cooperation, correspondence and related contact information may be retained for up to 24 months after the last correspondence, unless a longer period is necessary for the establishment, exercise or defence of legal claims or is required by law.
If an enquiry results in a contractual relationship, relevant information may be retained for the duration of that relationship and afterwards for the periods required by applicable accounting, tax or other legal obligations and limitation periods.
Technical server and security logs are retained only for the period reasonably necessary for website operation, diagnostics and security, taking into account the configuration of the hosting provider.
8. Your rights
Subject to the conditions provided by the GDPR, you may have the right to:
- access your personal data and obtain a copy;
- correct inaccurate or incomplete data;
- request deletion of your data;
- request restriction of processing;
- object to processing based on legitimate interests;
- receive or transfer certain data where the right to data portability applies.
To exercise your rights, contact contact@smartsolutions.finance.
You also have the right to lodge a complaint with the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych — UODO) if you believe that your personal data is being processed in breach of applicable data-protection law.
9. Automated decision-making
Personal data collected through this website is not used for automated decision-making or profiling that produces legal effects or similarly significant effects concerning you.
10. Cookies and analytics
The website does not currently use advertising or analytics cookies.
The multilingual functionality provided by Polylang may use the pll_language cookie to remember the language previously selected by a visitor.
WordPress may also use cookies necessary for administration, security and functionality, particularly for logged-in administrators.
If analytics, embedded booking services, advertising technologies or other tools requiring consent are introduced in the future, the website’s cookie and consent arrangements will be reviewed accordingly.
11. Security
We use reasonable technical and organisational measures designed to protect personal data against unauthorised access, loss, alteration or disclosure.
No internet-based system can, however, guarantee absolute security.
12. Changes to this Privacy Policy
This Privacy Policy may be updated when our processing activities, service providers, website functionality or legal requirements change.
The current version and its revision date will always be published on this page.